Overtime (Support Staff)

Procedures

1. 1. All scheduled overtime must have prior approval of the President or a designee. All unscheduled overtime must have approval of the President or a member of the Executive Staff.
   2. Each administrative head is responsible for reporting all approved overtime or accrued overtime worked by employees in that unit on the web time sheet. Actual hours worked over 40 hours per week shall be reported on the web time sheet form. During Spring/Summer semester Support Staff only work 38 hours. The hours between 38 and 40 if worked are paid at straight time and only hours actually worked above 40 are paid at the standard overtime rate.
      1. Time should be reported in units of 1/10 hour or more worked in any one day.
      2. A weekly overtime premium of time and one-half will be paid for time worked in excess of 40 hours.
      3. Official college holidays will be treated as days worked in computing overtime.
      4. Paid sick leave, vacation, bereavement, and personal days will be treated as days not worked in computing the weekly overtime.
      5. If an employee works on any of the college's observed holidays, payment will be made at a rate of time and one half, in addition to regular daily pay.
      6. Both compensatory time (accrued overtime) off and overtime pay will be calculated at a rate of not less than one and one-half hours for each hour of overtime worked.
   3. "Compensatory Time" and "Compensatory Time Off" are defined as hours when an employee is not working and which are paid for at the employee's regular rate of pay. These hours are not counted as hours worked in the week in which they are paid.
      1. Maximum compensatory time (accrued overtime) that maybe accrued by any affected employee shall be 240 hours (i.e. not more than 160 hours of actual overtime hours worked). Accrual of compensatory time or payment for overtime is the affected employee's choice.
      2. Accrued overtime will be recorded on a calendar year basis (January through December). All accrued overtime not used within the calendar year will be paid by the third payroll of the new calendar year.
      3. An employee who has accrued the maximum number of compensatory hours will be paid overtime compensation for any additional overtime hours of work.
      4. An employee will be permitted to use accrued compensatory time within a reasonable period after it is requested, if to do so would not unduly disrupt the operations of the employer. Accrued compensatory time cannot be used in less than one-hour increments.
   4. Hours worked in excess of the regular workday to make up for time lost by the employee will be worked after the time has been taken off and will be without additional compensation.

Spring/summer hour procedures

Regular full-time employees

Typically, full time employees are scheduled to work 38 hours per week, but will receive pay for 40 hours, which provides 2.00 hours per week as Spring/Summer hours. Any hours actually worked above 38 up to 40 will be additional hours paid at straight time. Any hours actually worked above 40 will be paid at the overtime rate.

Example 1
Assume actual hours worked are 39. Since scheduled hours are 38, the employee has worked an additional 1.00 hours. The employee will be paid at straight time for 39 hours, plus the 2.00 Spring/Summer hours for a total of 41 hours at straight time.

Example 2
Assume actual hours worked are 42. Since scheduled hours are 38, the employee has worked an additional 4 hours. (42 actual hours-38 scheduled hours) The employee will be paid for 42.00 hours at straight time (includes 40 actual hours worked plus the 2.00 Spring/Summer hours) and 2.00 hours at the overtime rate.

Example 3
Assume actual hours worked on a Tuesday are 10. Since scheduled hours are 9.5, the employee has worked an additional .50 hours. The employee will be paid for 10 hours plus the .50 Spring/Summer hours for a total of 10.50 hours at straight time.

Timesheet procedures

When recording daily total hours on the web time sheet, you are to include the Spring/Summer hours.

Example 1
Daily hours worked are 9.5, record 10. (9.5 actual hours worked plus .50 Spring/Summer hours)

Example 2
Daily hours worked are 10, record 10.5. (10 actual hours worked plus .50 Spring/Summer hours)

When recording daily total hours on the web time sheet, you are to carry the decimal out two positions. This is to reduce decimal rounding errors.

Snow days

For non-union employees whose jobs require them to be at Delta (i.e., payroll, public safety, broadcasting), the time worked will be compensated as regular time and not as overtime. Overtime requires prior approval by the appropriate Executive Staff person.

Participation:
Full/part-time regular and full-time temporary support staff.

Revision/Review dates:
04/09