employees / Human Resources / Remote Work

Remote Work

The College may permit certain employee positions to work remotely on a temporary basis where appropriate to promote efficient and effective work while supporting the changing needs of our students and community. The majority of our employees will work on campus to meet the needs of our students, faculty, staff and community.

Please reference the Remote Work Procedure, for employee requests to incorporate a remote work arrangement for up to one day per week as part of a consistent work schedule. Requests to work remotely on an intermittent basis will be handled through the flexible schedule procedures.

*Effective 8/1/2022

Remote Work FAQs

Do certain departments have the ability to say no to remote work during a certain time frame. I.e. pledge drives?

Yes, based on peak department needs a “black out” period can be determined. One example is that Dr. Gavin has determined that Fall Learning Days will be in person this year. All employees are required to attend so if it is someone’s remote day they will need to come to campus.

Can a supervisor call a remote worker into the office due to an unexpected staffing shortage? For example someone calls in sick and there is a need for more on campus coverage?

Yes, an employee can be requested to return to campus at anytime.

What is the notice requirement for calling someone into the office?

The expectation is that employees working remotely should be available and ready to return within a reasonable time frame, taking into consideration their home’s proximity to campus.

Is a remote worker required to work from their home location? What if they want to work up north at their cabin or in Florida?

Employees working remotely should be available and ready to return to campus if called upon within a reasonable time frame, working out of town would not allow for this.

How should a supervisor handle a remote employee who is unproductive?

This would be handled in the same way as on campus performance issues. Begin with a verbal conversation (and documentation), following progressive discipline steps.

Can wellness be used on remote days?

No. Wellness time is to be used when on campus. Remote days allow for breaks/lunch times.

Should I set my out of office email and voicemail to indicate that I am working remotely?

Yes, however please note that they expectation is that emails and voicemails will be returned timely as if you were working on campus.

What if someone comes to the office and requests to see me on my remote day?

Each department should have a process in place to ensure our students/employees/community do not see a disruption in service.

For example, provide options for your customer(s):

- They can see another staff member that is available on campus to assist.
- They can call the requested staff member's office phone to speak with them over the telephone.
- They can schedule a zoom meeting to have a virtual appointment that day.
- They can schedule a face to face meeting with the requested individual for another day.

What if I want to work remotely but don’t have equipment at home? Is the college required to issue me equipment so that I can work from home?

The college is not required to issue equipment to employees who are requesting to work from home. Employees who are requesting a remote work option must have the equipment available to be able to work as effectively at home as they would on campus (i.e. working from a cell phone does not qualify).

However, please note that at life cycle expiration a laptop can be requested for replacement of a desktop; only one computer per employee.

Remember FERPA
- No student records to be on a personal computer/laptop.
- Student data should not be downloaded onto a personal device; i.e. downloading of a transcript off of Self Service.
- VPN access is for Delta issued laptops only.
- Zultys telephone app can be downloaded onto your personal phone. However, not on a personal laptop.

How do I forward my office phone and/or access my voicemail from an out outside phone?

For directions on forwarding office phones/accessing voicemail please see the bottom of the Telephone Services Inside Delta page.

Can remote work be requested during Green Fridays?

Yes, this procedure would apply during Green Fridays.

What if I am home due to Covid, do these procedures apply?

No. Remote work procedure and Covid procedures are separate. Please contact Shannon Mehl shannonmehl@delta.edu or x9106 regarding current Covid protocol.

Remote Work Request Form FAQs

When can I submit my Remote Work Request Form?

Request Forms can begin routing starting August 1, 2022.

What justification is needed to go along with submitting the form?

None. This is an employee benefit to apply for one day.

Can someone request to have a day be their remote day forever more?

No, the request should have an end date and be reviewed monthly.

What if a supervisor denies an employee’s request and the employee disagrees?

Supervisors make the decision on approving or denying and it should be based on the role and not the person (unless the person is on a PIP). Employees should follow up with their 2nd level supervisor and if resolution is not found, then consult with HR . If there are concerns regarding a disagreement supervisors can consult with HR.