Refund of Tuition and Special Course Fees

Board Policy 8.015

Courses longer than four weeks

• • 100% Refund: from the official start date of the course through the 9^th calendar day of the course (including the first day of class, Saturday, Sunday, and holidays).
  • No refund after the 9^th calendar day (including the first day of class, Saturday, Sunday, and holidays).

Courses less than four weeks but more than two days

• • 100% refund: from the official start date of the course through the first quarter of the total days* of the course.
  • No refund after the first quarter of the course.

*Total days is defined as all of the days from the official start date to the end date listed (including the first day of class, Saturday, Sunday, and holidays).

One- or two-day courses and continuing education courses

• • 100% refund: before the start date of the course.
  • No refund after the start date of the course.

Registration Fee: No refund, unless all courses are canceled by the College.

Offset

During the 10th through the 25th day from the official start date of the semester students are permitted to offset equal credits and course fees within the same academic discipline (for example, switching from an ENG course to another ENG course, but not from an ENG course to a MTH course) with the written recommendation of their instructors through the add/drop procedures.  For credits or fees added in excess of credits dropped, additional tuition and fees must be paid.  During this period, grades of “W” will not be assigned to courses dropped through the offset process.  Offset cannot be done between sessions (for example, dropping an ENG course during the first 7 ½ week session and adding an ENG course during the second 7 ½ week session, or dropping a MTH course during the Spring 7 week session and adding a MTH course during the Summer 7 week session). Financial aid recipients considering an offset should check with the financial aid office prior to submitting an add/drop request for an offset.  Offsets must be processed via the Registrar’s office.

Special refund consideration

The Vice President of Student Empowerment and Success or his or her designee may make exceptions for refunds after the 9th day due to medical reasons, death, or other extenuating circumstances. The student shall submit supporting documentation to the Registrar or his or her designee.

Board Action 5453 – June 14, 2022